Board Meeting Notes – March 2, 2010

Danielle, Amaya and
Marilou will attend

Amaya and Danielle
will arrive at 10 for set up and Marilou will join when she gets off work.

Items to bring:

Danielle – Tape
player with Basque language tapes

Amaya – Business
cards

Danielle – newsletters

Amaya to make
language, history and resources handout and will send out draft by end of day
Wednesday

Newsletters will be
stuffed at WLD and taken to post office

12:30pm Mus
Registration

1:00 Mus Tournament

4:00 Social Hour

5:00 Elections and
by-law voting

5:30 Dinner, entrée
bread, salad and beverages are provided, guests are asked to bring a side
dish or dessert to share

Mus

Joe is the coordinator, cost is
$20 per team. We have a bottle of whiskey and brandy to be used as
prizes.  SEE will cover travel expenses
for winning team to the national tournament in an amount to be determined and
announced at the local tournament.  Amaya,
Joe and Gaizka will discuss and propose an appropriate amount during the 2010
budget process.

Elections

We will do paper ballots with a
write in section for members who decide to run at the event.  Amaya will print ballots prior to event so
let her know what position you would like to run for.  Marilou will bring the ballot box

By-law Voting

Marilou, Amaya, and Danielle
will take shifts at entrance and will hand out copies of the revision
proposal as members come in and have board members available to answer any
questions.  It is very important that
we have an accurate count of members present so we can verify quorum.

At 5:00 and we will have a show
of hands vote for members.  We will go
section by section with a brief summary at the beginning of each section and
a brief opportunity to ask questions.

Food and Drink

Entrée – Conchita will cook
entrée.  Marilou will contact her to
finalize details

Chorizo – Joe’s parents will
bring chorizo, Joe is taking orders for extra to be brought from Boise

Bread – Amaya

Pasta Salad – Amaya

Green Salad – Danielle

Cod – Joe

Cheese – Danielle, $40 budget

Arroz con leche – Joe

Dessert items – Danielle,
Amaya, Marilou

Soda- Amaya

Wine – Marilou to bring 1 case
of Charles Shaw

Joe will bring the 7 bottles he
has in SEE

Storage

Sangria – Danielle will bring
Carlo Rossi and sangria    fixings

Raffle

Palas set, carved
picture, 1 SEE shirt, 1 book, 1 bottle wine, 1 pack chorizo.  Any other items in our inventory will be up
for sale.  As always Marilou is in
charge of selling tickets.

Membership Drive/List

Gaizka will divvy up the master
membership list and each board member will call assigned people to:

1)
Confirm continued interest in being on our membership list

2)
Verify/update contact information

3)
Inform of Spring Dinner and get RSVP if possible

Communication

We have already announced the
date and location in the December newsletter, and posted the information on
the website in mid-February.  It will
be included in the newsletter going out at the end of this week and Joe will
include in the monthly email as well as a Facebook invite and an evite that
will go out once the membership list has been cleaned up(see membership list
above)

Other

Tables & Chairs – Joe has
two 8 ft tables and four 6 ft tables and 22 folding chairs.  Danielle has a friend with two tables that
we can use.  We estimate we will need
10 tables total. Amaya to confirm with Nora how many tables she has.    Amaya to ask Gaizka to look up how many
we ordered last year.

Joe may not have a truck so we
may have to look into borrowing or renting truck to move tables and chairs

We may need to order more
chairs from Petersons, Amaya or Danielle can pick them up to avoid delivery
charges.

Coolers and ice buckets –
Danielle

Plates, cups and cutlery – Joe

Other items – Amaya will send
out a more complete list about a week before the event.

Entry Fees

$20 members, $25
non-members, $40 member family, $50 non member family

Nora to charge $80
for the facilities

Other Business

Basque Needs Grant

Center for Non-profit

Danielle’s Churro Business