1) Remove “Patron” member class

2) Remove due levels/set by Board

3) Define membership classes

4) Changed membership to Jan-Dec

5) Eliminate dues pro-rating

6) Minimum voting age set to 18

7) NABO due now reads portion of overall dues

Sec. 3

1) Removed specific language dictating the dates of events

2) Financial audit due date has been removed; requirement remains.

3) Communication methods revised to read

“email, website posting or mail,” from  “written or printed notice”

Sec. 5

1) Quorum changed from 50% +1 to 25% +1

REVISION ARTICLE I Membership Sec. 1 – Membership will be open to any person having an expressed interest in the Basque culture, including those with or without Basque heritage. Sec. 2 – There shall be three (3) classes of membership in the organization defined as: A. Individual membership-single individual. B. Family membership-Single family of five (5) (up to two (2) adults and three (3) children) residing at the same addressor less., C. Honorary membership for those over Seventy (70) years of age, free ($0). Membership is valid from January through December of that year. A portion of each membership fee (subject to the bylaws of N.A.B.O.) will be paid to the North American Basque Organization (N.A.B.O) for membership dues. Payment of membership fees will give members all the rights and privileges of the organization. Members must be age 18 or over to be eligible to vote in corporate elections or corporate business. Sec. 3 – There shall be at least two (2) general meetings of the members each year. A. One, for the purpose of electing the open slate in the governing body and receiving the annual report of the Treasurer. Only members in good standing will have the right to cast a vote. B.  general meeting for the purpose of bringing the members of the club together. This will be the Annual Picnic and will also have the purpose of involving the larger community with the club. Sec. 4 – All general meetings of the members shall be announced by the Board not less than two (2) weeks prior notice to the members.  Announcement may take the form of email, website posting or mail. Sec. 5 – At least twenty five percent ( 25%) plus one (1) of the membership shall be present for a quorum. Sec. 6 – Membership in the Corporation shall not entitle the members to any interest whatsoever in the assets of the Corporation. In the event of dissolution of the Corporation, only members in good standing will have a say in dissolution proceedings. This may be by written vote or attendance at a special meeting. In order to dissolve the Corporation there must be a 50% plus 1 vote to proceed, at which time all proceeds would be directed as to allocation of funds. Sec. 7 – If any member is charged with conduct deemed prejudicial to the welfare of the organization, the Board of Directors, upon ten (10) days notice to such member of the nature of the charges and after said member has an opportunity to appear before the Board and explain or refute the same, may, by a majority vote, expel said member from the organization; provided, however; that the action of the Board in expelling a member will be reviewed at the next general meeting of the membership for final disposition. Voting at such meeting on the expulsion of a member shall be by ballot and will require the vote of two-thirds (2/3) of those present to reverse the action of the Board of Directors.

1) Split Secretary & Treasurer position.

2) Removed 1st year language

Sec. 2

1) Language updated to reflect Secretary/Treasurer as 2 positions.

Sec. 3

1) Specified voting age to be 18 years.

Sec 4.

1) Election nomintaions  can be self-nominate, from the floor or in writing prior to the meeting.

PROPOSED REVISION ARTICLE II Form of Board Sec. 1 – The Board of Directors, also known as the Board, shall govern the business and activities of the organization. The Board shall consist of a President, Vice-President, Secretary, Treasurer and up to four (4) Directors.  An updated list of current board members shall appear on the corporation’s website (if active) and be published in the corporation’s newsletter. Sec. 2 – Each Director will serve for one (1) year. The President, Vice-President, Secretary and Treasurer will serve for two (2) years. Terms will be measured from the general meeting at which the Officer was elected. Sec. 3 – Any member of the organization over the age of 18 is eligible to be elected to the Board. Sec. 4 – The election of Board members shall be held in conjunction with the meeting of the membership. Nominations for all positions will come from the floor or be requested in writing prior to the meeting.  Members can nominate themselves. A simple majority of the quorum will give the results

1) Board majority needed to fill vacancies.

PROPOSED REVISION ARTICLE III Power of Board, Relation to Members Sec. 1 – Vacancies occurring on the Board will be filled from the membership by a majority vote of the remaining Board members. Vacancy terms will last until the next general election. Sec. 2 – The Board will have the power to expel a member subject to Article I, Sec. 7. Sec. 3 – The Board will have the power to enact any rules or by-laws deemed necessary to better govern the organization. All new rules, by-laws or amendments will be subject to Article VIII.

1) Removed language specifying the dates of Board meetings; to be held quarterly.

Sec. 4

1) Financial and activity reporting be done at the first meeting

Sec. 6

President can now vote and will be a tie breaker

Sec 7.

Added section regarding N.A.B.O. delegate selection

Sec. 8 Added section which covers reporting from Board members or committee heads on assigned responsibilities.

PROPOSED REVISION ARTICLE IV Responsibilities of Board Sec. 1 – Regular meetings of the Board will be held quarterly as deemed necessary by the Board. Sec. 2 – Any member of the organization will be welcomed to the Board meeting as a visitor. Sec. 3 – Four (4) members of the Board will constitute a quorum. Sec. 4 – At the first general meeting of the membership, the Board will give a full report including a financial report and a report on all activities of the year. Sec. 5 – Every activity, involvement on projects and expenditures will be approved by the Board. Sec. 6 – The selection of delegates (and their number) to represent the organization at N.A.B.O. meetings will be determined by the board. Sec. 7 – Each board member shall each have one (1) vote.  In the event of a tie, the President shall be the tie breaking vote. Sec. 8 – At each meeting of the board, the Board will receive a report from each office (or designate) and each Committee leader (or designate) on their assigned responsibilities.

2) Assigned to most able and qualified

3) The Secretary/Treasurer has been split

4) Secretary is responsible for correspondence and recording all Board and membership meetings.

5) Treasurer is responsible for bank deposits and financial record keeping and maintaining the membership roster.

6) Directors shall be responsible for all other activities unless the responsibility is assumed by another board member.

7) Language concerning the formation of  committees as necessary was added.

PROPOSED REVISION ARTICLE V Duties of Officers The President shall preside at all meetings of the Board and of the members whether general or special. Shall sign all contracts, deeds and other instruments ordered to be executed by the Board. Shall represent the organization on all public relations as deemed necessary by the Board. The Vice-President shall assume all duties of the President when the President is unable to carry them out. Shall otherwise assist the President as necessary in any non-executive responsibilities of the organization, including, but not limited to, planning activities, tracking membership, organizing communications, or other duties as approved by the Board. The Secretary shall record all proceedings of the Board meetings and membership meetings. Shall be responsible for all correspondence deemed necessary and approved by the Board. The Treasurer shall keep the book of accounts showing all receipts and disbursements and will deposit all funds in a bank account assigned and approved by the Board. The accounting will be available to the Board upon request. Will maintain membership roster with current addresses and status. The Directors shall be in charge of all activities. Shall be responsible for all news releases, official announcements and advertising. Shall be responsible for all procurements, equipment, donations and purchases approved by the Board unless the responsibility is assumed by another board member. Shall be responsible for selecting committees and presiding over such committees as needed to accomplish the above. Committees shall be created by the Board, as it deems appropriate to oversee specific projects or activities of the club, including, but not limited to organization of the general meetings, events, or other activities.

1) Added section to provide a provision for the Board to remove an officer by the unanimous consent of all other officers. PROPOSED REVISED BYLAW ARTICLE VI Removal of Officers Sec. 1 – A quorum of the membership may remove any officer by two- thirds (2/3) majority vote at a meeting called for that purpose. Full disclosure of this action will be reported to the membership ten (10) days prior to the meeting by letter, initialed thru the Secretary or designated person in the event the Secretary is in question. Sec. 2 – The Board may remove an officer by unanimous consent of all other officers of the Board.  Full disclosure of this action will be reported to the membership ten (10) days following the Board’s decision, by letter, initiated thru the Secretary or designated person in the event the Secretary is in question. This action may be overruled by two-thirds (2/3) majority vote of a quorum of the membership if this vote occurs within one month of the Board’s vote to remove the officer.

ARTICLE VIII Amendments These by-laws may be repealed or amended or new by-laws adopted at the annual meeting or at any meeting of the membership called for that purpose by a quorum vote representing two- thirds (2/3) of the membership present. The foregoing by-laws were amended at the meeting of members held March 27th, at the house of Nora Leech. Signed and ratified at the meeting of the Board on __.

Mus ran long; dinner was delayed due to mus and bylaws /election discussion.  So maybe next year we advertize for 12:30 and plan on it starting it at 1 or 1:30.  Didn’t bring towels or tortilla pan, not enough cutting boards or knives.  Raffle tickets were lost so we opted not to do the raffle this year and we lost out on an opportunity to make a little more money.  We should try to have the set up crew get there about 1 to 1 ½ hours prior to registration to get the mus, dining and drink areas set up before guests arrive.  Bring more coolers for food that doesn’t fit in fridge during the day.  Have a couple of snacks for mus players but stop feeding them about 3-4 hours before dinner.  
$100cash was left on entrance table, we believe this was Christina M’s and will return to her.   

As of 4/19 thank you notes have been sent to all parties

$20 per person, decks of cards will be available for purchase.  

Danielle’s birthday party is May 22, Amaya’s  birthday party is May 7

Amaya and Danielle will arrive at 10 for set up and Marilou will join when she gets off work.

Items to bring:

Danielle – Tape player with Basque language tapes

Amaya – Business cards

Danielle – newsletters

Amaya to make language, history and resources handout and will send out draft by end of day Wednesday

Newsletters will be stuffed at WLD and taken to post office

1:00 Mus Tournament

4:00 Social Hour

5:00 Elections and by-law voting

5:30 Dinner, entrée bread, salad and beverages are provided, guests are asked to bring a side dish or dessert to share

Mus

Joe is the coordinator, cost is $20 per team. We have a bottle of whiskey and brandy to be used as prizes.  SEE will cover travel expenses for winning team to the national tournament in an amount to be determined and announced at the local tournament.  Amaya, Joe and Gaizka will discuss and propose an appropriate amount during the 2010 budget process.

Elections

We will do paper ballots with a write in section for members who decide to run at the event.  Amaya will print ballots prior to event so let her know what position you would like to run for.  Marilou will bring the ballot box

By-law Voting

Marilou, Amaya, and Danielle will take shifts at entrance and will hand out copies of the revision proposal as members come in and have board members available to answer any questions.  It is very important that we have an accurate count of members present so we can verify quorum.

At 5:00 and we will have a show of hands vote for members.  We will go section by section with a brief summary at the beginning of each section and a brief opportunity to ask questions.

Food and Drink

Entrée – Conchita will cook entrée.  Marilou will contact her to finalize details

Chorizo – Joe’s parents will bring chorizo, Joe is taking orders for extra to be brought from Boise

Bread – Amaya

Pasta Salad – Amaya

Green Salad – Danielle

Cod – Joe

Cheese – Danielle, $40 budget

Arroz con leche – Joe

Dessert items – Danielle, Amaya, Marilou

Soda- Amaya

Wine – Marilou to bring 1 case of Charles Shaw

Joe will bring the 7 bottles he has in SEE

Storage

Sangria – Danielle will bring Carlo Rossi and sangria    fixings

Raffle

Palas set, carved picture, 1 SEE shirt, 1 book, 1 bottle wine, 1 pack chorizo.  Any other items in our inventory will be up for sale.  As always Marilou is in charge of selling tickets.

Membership Drive/List

Gaizka will divvy up the master membership list and each board member will call assigned people to:

1)                                                                                                                                          Confirm continued interest in being on our membership list

2)                                                                                                                                          Verify/update contact information

3)                                                                                                                                          Inform of Spring Dinner and get RSVP if possible

Communication

We have already announced the date and location in the December newsletter, and posted the information on the website in mid-February.  It will be included in the newsletter going out at the end of this week and Joe will include in the monthly email as well as a Facebook invite and an evite that will go out once the membership list has been cleaned up(see membership list above)

Other

Tables & Chairs – Joe has two 8 ft tables and four 6 ft tables and 22 folding chairs.  Danielle has a friend with two tables that we can use.  We estimate we will need 10 tables total. Amaya to confirm with Nora how many tables she has.    Amaya to ask Gaizka to look up how many we ordered last year.

Joe may not have a truck so we may have to look into borrowing or renting truck to move tables and chairs

We may need to order more chairs from Petersons, Amaya or Danielle can pick them up to avoid delivery charges.

Coolers and ice buckets – Danielle

Plates, cups and cutlery – Joe

Other items – Amaya will send out a more complete list about a week before the event.

Entry Fees

$20 members, $25 non-members, $40 member family, $50 non member family

Nora to charge $80 for the facilities

Other Business

Basque Needs Grant

Center for Non-profit

Danielle’s Churro Business

5:00 Elections and by-law voting

5:30 Dinner, entrée bread, salad and beverages are provided, guests are asked to bring a side dish or dessert to share

Fee’s  – $20 members, $25 non-members, $40 member family, $50 non member family

Communication – Newsletter and website

Mus Coordinator – Joe

Conchita  to make main course

SEE will provide chorizo, salad, bread, drinks

Petersons – Gaizka has the receipts from last year, we need to order fewer tables (4 less) and chairs.

Joe to see if we can borrow 8ft tables from his work. Danielle or Amaya can pick up chairs from Petersons to avoid delivery charges

Chorizo – Joe’s parents will bring chorizos from Boise.  He will put a blurb in the newsletter to see if anyone wants to order ahead of time

Bread – Amaya

Pasta Salad – Amaya

Salad –Danielle

Cod – Joe

Cheese – Danielle, $40 budget

Soda – Amaya

Wine – we’ll serve cheap kalimotxo wine this year, Carlo Rossi sangria, etc – Joe has 7 bottles from previous events.  Danielle will be in charge of ordering wine

Cutlery – Joe has in storage

Raffle –Joe has in storage: 2 palas, carved picture, 2 SEE shirts, 1 book

We will try to raffle 3-4 big things and sell the rest of the items.

Nora to charge $80 for the facilities

Guernica book club (already provided by Angie Stewart)

John E. to possibly write article about Basque smuggling

Aita Talou

Chorizo, Card orders

Election nominations,

Bylaws

UW language day

Get regular mus game/lessons going – Joe to collect list of interested parties for Saturday afternoons

Jaialdi

NABO Meeting

Articles due to Joe by 2/19, Joe will turn into printer by 2/23, we will stuff at next meeting

Amaya to contact Gaizka for finalized membership list

SEE to vote no on proposal to raise the amount the NABO president can spend without approval.  If the motion were to change to give the NABO board more spending power.