| March 27 at Nora’s12:30pm Mus Registration1:00 Mus Tournament
4:00 Social Hour
5:00 Elections and by-law voting
5:30 Dinner, entrée bread, salad and beverages are provided, guests are asked to bring a side dish or dessert to share
Mus
Joe is the coordinator, cost is $20 per team. We have a bottle of whiskey and brandy to be used as prizes. SEE will cover travel expenses for winning team to the national tournament in an amount to be determined and announced at the local tournament. Amaya, Joe and Gaizka will discuss and propose an appropriate amount during the 2010 budget process.
Elections
We will do paper ballots with a write in section for members who decide to run at the event. Amaya will print ballots prior to event so let her know what position you would like to run for. Marilou will bring the ballot box
By-law Voting
Marilou, Amaya, and Danielle will take shifts at entrance and will hand out copies of the revision proposal as members come in and have board members available to answer any questions. It is very important that we have an accurate count of members present so we can verify quorum.
At 5:00 and we will have a show of hands vote for members. We will go section by section with a brief summary at the beginning of each section and a brief opportunity to ask questions.
Food and Drink
Entrée – Conchita will cook entrée. Marilou will contact her to finalize details
Chorizo – Joe’s parents will bring chorizo, Joe is taking orders for extra to be brought from Boise
Bread – Amaya
Pasta Salad – Amaya
Green Salad – Danielle
Cod – Joe
Cheese – Danielle, $40 budget
Arroz con leche – Joe
Dessert items – Danielle, Amaya, Marilou
Soda- Amaya
Wine – Marilou to bring 1 case of Charles Shaw
Joe will bring the 7 bottles he has in SEE
Storage
Sangria – Danielle will bring Carlo Rossi and sangria fixings
Raffle
Palas set, carved picture, 1 SEE shirt, 1 book, 1 bottle wine, 1 pack chorizo. Any other items in our inventory will be up for sale. As always Marilou is in charge of selling tickets.
Membership Drive/List
Gaizka will divvy up the master membership list and each board member will call assigned people to:
1) Confirm continued interest in being on our membership list
2) Verify/update contact information
3) Inform of Spring Dinner and get RSVP if possible
Communication
We have already announced the date and location in the December newsletter, and posted the information on the website in mid-February. It will be included in the newsletter going out at the end of this week and Joe will include in the monthly email as well as a Facebook invite and an evite that will go out once the membership list has been cleaned up(see membership list above)
Other
Tables & Chairs – Joe has two 8 ft tables and four 6 ft tables and 22 folding chairs. Danielle has a friend with two tables that we can use. We estimate we will need 10 tables total. Amaya to confirm with Nora how many tables she has. Amaya to ask Gaizka to look up how many we ordered last year.
Joe may not have a truck so we may have to look into borrowing or renting truck to move tables and chairs
We may need to order more chairs from Petersons, Amaya or Danielle can pick them up to avoid delivery charges.
Coolers and ice buckets – Danielle
Plates, cups and cutlery – Joe
Other items – Amaya will send out a more complete list about a week before the event.
Entry Fees
$20 members, $25 non-members, $40 member family, $50 non member family
Nora to charge $80 for the facilities |
